Volunteer rota software that actually works
Stop chasing volunteers on WhatsApp. KindSquare manages your recurring rotas automatically — reminders, skips, coverage tracking, and more.
Free during beta. No credit card required.
Managing volunteer rotas shouldn't be this hard
If you're coordinating recurring volunteers, you know the pain. Every week it's the same cycle: send reminders, chase responses, fill gaps, repeat.
Spreadsheets
- ✗No reminders
- ✗No skip management
- ✗No coverage visibility
- ✗Manual updates
WhatsApp groups
- ✗Messages get buried
- ✗No formal commitments
- ✗Can't track who's coming
- ✗Coordinator does all the work
Generic scheduling tools
- ✗Built for employees, not volunteers
- ✗Expensive for charities
- ✗Over-complicated for simple rotas
- ✗No skip or coverage features
Everything you need to run reliable rotas
Built specifically for community organisations that need volunteers to show up, week after week.
Recurring rota generation
Create a role once. KindSquare generates shifts automatically for the next 12 weeks. No more rebuilding rotas from scratch every month.
Automatic reminders
Volunteers get email and push reminders before every shift. No manual chasing, no WhatsApp messages, no forgotten commitments.
One-tap skip
Volunteers can skip a specific date without leaving the rota entirely. The coordinator gets notified with time to find cover.
Coverage tracking
See at a glance which upcoming shifts are fully covered, partially covered, or at risk. Get alerts when coverage drops below your threshold.
Shareable sign-up links
Generate a unique link for each role. Share it once via WhatsApp, email, or on a noticeboard. Volunteers sign up in seconds.
Hour tracking
Automatically track volunteer hours across all shifts. Useful for grant reporting, recognition, and showing volunteers their impact.
Built for every type of community organisation
Whether you're running a food bank, a youth club, or a weekly community session — if you need volunteers on a recurring schedule, KindSquare is for you.
Food banks & community kitchens
Weekly cooking shifts, packing teams, and delivery rotas that need reliable coverage every single week.
Youth clubs & after-school programmes
Recurring sessions that depend on the same volunteers showing up to build relationships with young people.
Faith communities
Friday prayers, Sunday services, weekly study circles — roles where someone must be there, every time.
Charity shops & community centres
Daily or weekly shifts that need to be covered to keep the doors open and services running.
Sports clubs & community events
Coaching sessions, match-day stewarding, and regular events that rely on a pool of volunteers.
Environmental & conservation groups
Weekly park clean-ups, tree planting schedules, and regular maintenance teams.
The volunteer coordination crisis in numbers
of nonprofit CEOs say recruiting enough volunteers is a significant problem
of charities struggle to recruit staff and are unable to meet demand
of nonprofits report increased demand while operating with fewer resources
Up and running in 5 minutes
Create your rota
Set the role name, day of the week, recurrence pattern, and how many volunteers you need. KindSquare generates upcoming shifts automatically.
Share the link
Get a unique sign-up link. Share it on WhatsApp, email, or print it on a poster. Volunteers sign up in seconds.
Let KindSquare do the rest
Automatic reminders go out before each shift. Volunteers can skip dates they can't make. You see coverage in real time and get alerts when it drops.
Stop managing rotas manually
Join community organisations already using KindSquare to run reliable volunteer rotas without the stress.
Start for free →Free during beta. No credit card required.